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Send Listings
You can email your customer a link to particular listings with the site action Send. Send is available at List, View, and Map. The Send action causes the system to email links to listings, allowing recipients to view each one with optional maps and photos.
The emailed link remains active for a period determined by the MLS. Format the message as you like, using the formatting toolbar. See "Formatting Email".
How . . .
To Create the Email Message
To Understand What the Recipient Receives
To Provide Instructions to the Recipient
To Create the Email Message
- To open the Send dialog box, click Send at the site action bar.
- At the To field, enter one or more email addresses, or click Contacts to select one or more contacts by group or search.
- At the Subject field, change or accept the default subject for the message.
- In the Message text area, change or accept the default text.
- Edit the message as required.
- At the For dropdown list, select the listings you want to send: Current, All, or Selected.
- At the Form dropdown list, select a detail form in which your customer will view the listings. To send listing forms with no address, use a form such as Client Full - No Address. To send listing forms with an address (which allows you to send a map as well), use a form such as Client Full.
- To send a duplicate message to your MLS email account, select the Send Copy to Yourself checkbox.
- To include a Photo Gallery along with the already-selected detail form, select the Include Photo Gallery checkbox. The checkbox is available only in one-per-page forms.
- To include a map with your email, select the Include Map checkbox.
- To send the email with included options, click Send.
To Understand What the Recipient Receives
When the email recipient opens your message and clicks on the provided link, a new window opens with the following options displayed for each listing, when chosen:
- A Map (if this option is available and you have selected it along with a results list that corresponds to the map's marker numbers. Listings you selected for the recipient, along with available links, display on the map and the list below it. You can choose to include points of interest (Places) on the sent map.
- A Detail form for each emailed listing, with links included.
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A Photo Gallery for each emailed listing (if this option is available and selected).
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Download and Print actions.
To Provide Instructions to the Recipient
Instructions for viewing the properties, replying to the email, and unsubscribing from the property-email service are provided in the default email message.
Help for recipients is available at the properties of interest page, but if you'd like to include more information in the body of the email you can cut and paste the following text as needed:
Map
To see the emailed properties on a map, mouse over the colored markers (some markers may overlap) for details that display in a pop-up. For a key to marker colors, click the Legend tool. To zoom in and out, roll the mouse forward or back. To view photos, use the arrow buttons at the bottom of the first displayed photo.
To move the map, drag the mouse in any direction. To change from Road to other views, click the desired view from map tools.
A corresponding numbered list with more information appears below the map. To sort the list by any column, click its header.
Links
If links appear at the top of a property's detail form, click the link to open the associated web page.
Photos and Photo Gallery
To scroll through a property's photos on the detail forms, click the next and previous arrows on the photo viewer. Click any photo to view all the property's photos.
If a particular listing's photo gallery accompanies its detail form, the gallery displays below the listing's detail form.
Download and Print
To download or print properties of interest, click Download or Print above the map or first listing, then follow prompts at the displayed dialog boxes.
Get Documentation in PDF Format
Help for Stratus MLS, v3.18.4 October 22, 2013
Copyright 2013 Stratus Data Systems, Inc.