Open topic with navigation
Send Listings
You can email your customer a link to particular listings with the site action Send. Send is available at List, View, and Map. The Send action causes the system to email links to listings, allowing recipients to see each one with optional maps and photos. For Available listings at Details, you can also include attachments. Listings may be sent in detail view or as list rows.
The emailed link remains active for a period determined by the MLS. Format the message as you like, using the formatting toolbar. See "Formatting Email".
How . . .
To Create the Email Message
To Understand What the Recipient Receives
To Provide Instructions to the Recipient
To Create the Email Message
- To open the Send dialog box, click Send at the site action bar.
- At the To field, enter one or more email addresses, or click Contacts to select one or more contacts by group or search.
- At the Include Bcc field, enter email addresses or Contacts to whom you want to send a blind copy. Note: Bcc addresses are visible only in the body of the Agent's copy. To avoid triggering a spam filter, the number of Bcc addresses is restricted.
- At the Subject field, change or accept the default subject for the message.
- In the Message text area, change or accept the default text.
- Edit the message as required. Note: If your browser does not automatically perform a spell check and flag (or correct) spelling errors, click away from the message text area to run the spell check.
- At What do you want to send?, choose Detail Views or List Rows.
- At the For dropdown list, select the listings you want to send: Current, All, or Selected.
- At the Form dropdown list, if you chose Detail Views at step 7, select a detail form in which your customer will view the listings. To send listing forms with no address, use a form such as Client Full - No Address. To send listing forms with an address (which allows you to send a map as well), use a form such as Client Full.
- To send a duplicate message to your MLS email account, select the Send Copy to Yourself checkbox. (The form linked to from your copy of the email will always be Broker Full, regardless of the one you selected at step 7.)
- To include a Photo Gallery along with the already-selected detail form, select the Include Photo Gallery checkbox. The checkbox is available only in one-per-page forms.
- To include a map with your email, select the Include Map checkbox.
- To include attachments for an Available listing that is currently displayed at Details, at For, select Current Listing, then at Select Attachments to Include select the attachments you want to send.
- To send the email with included options, click Send.
To Understand What the Recipient Receives
When the email recipient opens your message and clicks "View Details", a new window opens with the following options displayed for each listing, when chosen:
- A Map (if this option is available and you have selected it along with a results list that corresponds to the map's marker numbers. Listings you selected for the recipient, along with available links, display on the map and the list below it. You can choose to include points of interest (Places) on the sent map.
- A Detail form or list rowsfor each emailed listing, with links included.
-
A Photo Gallery for each emailed listing (if this option is available and selected).
-
Download and Print actions.
To Provide Instructions to the Recipient
Instructions for viewing the properties and replying to the email are provided in the default email message. In the Message text area, change or accept the default text, including further instructions if you like.
Help for recipients is available at the properties of interest page.
See also . . .
About Prospect Match
Get Documentation in PDF Format
Help for Stratus MLS, v3.31.4 October 15, 2014
Copyright 2014 Stratus Data Systems, Inc.